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City of York Council |
Committee Minutes |
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Meeting |
Decision Session - Executive Member for Culture, Leisure and Communities |
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Date |
3 January 2023 |
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Present |
Councillor Smalley (Executive Member) |
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In Attendance
In Attendance Remotely |
Paul Cliff, Shared Head of Adult Learning and Skills (York and North Yorkshire), York Learning
Laura Clark, Assistant Director of Customer and Communities |
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13. Declarations of Interest (10:01 am)
The Executive Member was asked to declare, at this point in the meeting, any disclosable pecuniary interests, or other registerable interests he might have in the respect of business on the agenda, if he had not already done so in advance on the Register of Interests. None were declared.
14. Minutes (10:02 am)
Resolved: That the minutes of the Decision Session held on 4 October 2022 be approved and signed by the Executive Member as a correct record.
15. Public Participation (10:03 am)
It was reported that there had been no registrations to speak at the session under the Council’s Public Participation Scheme.
16. Management and Governance of York Multiply Funding (10:03 am)
The Executive Member considered a report that proposed operational and governance arrangements for Multiply to ensure that value and scrutiny of the funding allocated was in line with the authority’s expectations.
The Shared Head of Adult Learning and Skills provided an overview noting that the funding would allow providers to identify ways to engage adults in maths related activity. He also stated that:
· Multiply funding was subject to a maximum 10% administration cap, therefore, to ensure that more of the money allocated to York could be spent upon provision, the proposal was for the funds to be shared and managed by a Multiply Development Manager (incorrectly referred to in the report and at the meeting as Multiply Operations Manager) and team based within North Yorkshire County Council.
· The external governance of Multiply would sit within the York and North Yorkshire Local Enterprise Partnerships Skills and Employability Board.
· The Innovation Funding grant requests would be managed by the Multiply Board. The Board was expected to meet once a term but should funding be required sooner it was proposed that amounts could be signed off by the Assistant Director of Customer and Communities, taking advice from the Multiply Development Manager and the Heads of the Adult Learning Service(s).
In answer to questions raised, the Executive Member was informed that the first year’s allocation of funding had been received and the allocation for year two would be distributed on 1 April 2023.
The Executive Member thanked officers and
Resolved:
(a) That the transfer of all Multiply funds to North Yorkshire County Council for management, in a ring-fenced way, with oversight on performance provided by close working arrangements between Assistant Director (Customer and Communities) at City of York Council and Assistant Director (Education and Skills) at North Yorkshire County Council providing open financial oversight of the work of the Multiply Development Manager, be approved.
Reason: Multiply funding was subject to a maximum 10% administration cap, some of this was allocated to the development manager role and further was to be passed onto project management for partners following procurement. North Yorkshire County Council have agreed that the management of Multiply funding can be completed within the existing central support arrangements for servicing the Adult Learning and Skills Service. This will then ensure that more of the money allocated to York could be spent upon provision.
(b) That the Governance of Multiply sits with the York and North Yorkshire Local Enterprise Partnerships Skills and Employability Board, be approved.
Reason: Multiply funding was an aspect of UK Shared prosperity Funding (UKSPF) with the most obvious crossover being with the People and Skills Strand of this funding. In the proposals for the wider UKSPF in North Yorkshire there was a suggestion that the current York and North Yorkshire Local Enterprise Partnerships (YNYLEP) Skills and Employability Board (SEB) become the board with oversight over the People and Skills aspects of UKSPF. As this board was already formed and has representation from both authorities, FE (Further Education) Colleges, Community and Voluntary Sector and Employer membership that Multiply was also governed by this board.
(c) That the Innovation Funding Pot grant requests to be managed by the Multiply Board but can be authorised by the Assistant Director for Customer and Communities where necessary, be approved.
Reason: The Innovation Pot funding as described within the investment plan was to be used for providers to identify innovative ways that they may engage adults in maths related activity. This fund was £130k for North Yorkshire and £32k approximately for York. The board was expected to meet once a term, but funding may be required sooner than the board can meet. It was proposed that if required amounts could be signed off by the Assistant Director, taking advice from the Multiply Development Manager and the Heads of the Adult Learning Service(s).
Cllr Smalley, Executive Member
[The meeting started at 10.01 am and finished at 10.08 am].